Insight Into Unstructured Data
ERAM by Tools4ever offers the solution for providing insight into file system access, cleaning up pollution and safely delegating owners to manage access to your organization’s data.
Is your file system polluted?
Unfortunately, it probably is. Cleaning up pollution, and preventing that pollution from reoccurring, is a big headache for the IT department. The tools available to help have always been limited at best (and overpriced!) ERAM offers a robust (and affordable) solution to this growing problem.
How do we clean up our file system?
Step 1: Use ERAM to determine which data is no longer used (this is usually about 75 percent). Step 2: Use the ERAM web interface to fix the access permissions. Moving forward, only the correct people will have access to what they need, when they need it.
How do we maintain a clean file system?
ERAM makes it easy. Managers can quickly approve changes, which are then automatically implemented in the file system. ERAM keeps this process consistent, and configurable should your business rules change.
Which folders are never used and which need to be cleaned up? Who has access to a folder and who has access that should not? These questions cost system administrators substantial effort to answer. With ERAM, these answers are available in real time, all the time.
Information about file system access is stored in different parts of the network: in the file system itself, in Active Directory (nested) groups and in auditing information. The information is widely dispersed and often is gigantic in size. ERAM collects and stores all this information in a SQL database.
From data to information
To answer audit questions, the collected data must be linked and processed into meaningful information. ERAM Collection correlates the different data sources. This is the basis for answering complex access questions.
File system data changes continuously. By periodically executing the collection, the information is always up-to-date in order to facilitate pre-emptive or timely action.
Reports and Analysis
ERAM Reports and Analysis use the ERAM Collection database to compile comprehensive reports and perform analyses. System administrators can use this new-found visibility to improve and optimize the file system and its data management.
ERAM allows administrators or security officers the ability to detect pollution and carry out cleanup operations – facilitating data-use auditing or preparation for compliance efforts whenever necessary.
Easy to combine
It is also possible with ERAM to see which employees have never actually used their access to a specific folder and remove that access based upon the real-world business case.
Prevent data leaks
ERAM always provides up-to-date file-access information for tidying data management processes, not only keeping that management simple but also preventing leaks.
Analyzing your organization’s data usage provides the perfect starting point for delegating management from the IT helpdesk to the real owners within the business.
Who is the real owner?
File systems are normally divided into projects, departments and home folders. You know the layout, but who are the actual owners? ERAM helps find them by analyzing which employees are most active in each folder. These are usually not the owners; however, they are direct reports to the owner.
... the manager in the organization
Holistic management of an abstract file system is not intuitive. ERAM offers a very user-friendly interface, with which every type of manager can easily see who has access and how to adjust such.
and then further professionalize
A step beyond addressing pollution is to trace and clean up data that is no longer intended for use (usually about 75% - contributing to pollution, storage, and processing speed issues among many other problems). The final delegation step is Self-Service, whereby end users themselves request access to a folder and are approved or denied by uniform management processes.
Make an appointment
Do you want to know if ERAM is a fit for your organization?
Let us contact you for a free consultation.