Tools4ever Solutions for Non-Profits

Stay Mission-Focused with Fewer IT Challenges

Identity and IT infrastructure challenges only get in the way of serving your mission and community. Stop tackling internal obstacles and fully focus on concrete efforts that advance your real goals by letting us manage your user lifecycle process.

Tackle World Problems, Not IT Challenges

Streamline Account Management

Automated provisioning ensures that new employees can start with all the resources they need on Day 1. Processes maintain up-to-date, role-based access regardless of changes.

Rapid & Flexible Processes

Optimize your operations with intuitive management processes—including manager-approved self-service. Reclaim IT bandwidth and reduce costs.

Cloud Desktop & SSO

Our intuitive dashboards, single sign-on (SSO), and strong authentication processes provide end users with access on any device, from any location, at any time.

IT & Data Security

Configurable access policies, multifactor authentication, automated offboarding, and audit trails secure your IT environment and stored data.

Fulfill Your Mission with Flexible, Secure, Efficient Solutions

IT challenges prevent non-profit organizations from pursuing opportunities to help their communities.

Non-profits need to focus on opportunities to successfully pursue their mission. Unfortunately, operational hurdles and inefficiencies get in the way of providing the most benefits to those needing them. Internal IT issues can bring your external efforts to a grinding halt.

Thankfully, Tools4ever solutions, can empower your users, leverage IT resources, and free up your organization from inefficiencies that prevent it from fulfilling its mission. The intuitive IT management and streamlined end-user experience we bring can help your non-profit tackle the challenges it was founded to solve.

Trusted by These Organizations

Powerful Account Management, Even at High Turnovers

Greater efficiency + Reduced Costs = Maximized Benefit

While bottom-line concerns may not be quite as important as in other industries, expending effort and resources on managing IT challenges detracts from serving your community. In addition, many non-profits operate with smaller teams or IT staff, so maximizing output is critical.

Flexibility to Pursue Opportunity

Whether grant cycles, dedicated funding, or an ad hoc initiative, non-profits juggle various projects and hire additional staff for varied durations. Tools4ever’s solutions provide your organization with IT management to flexibly pursue all your varied opportunities to the max.

Remote Access

Depending on your non-profit’s operations and focus, providing remote access is critical for employees working on-site, in the field, out-of-office, at different locations, or at events.

Securing Sensitive Data

Non-profits often store Personally Identifiable Information (PII) from their target communities and demographics. Failing to protect this sensitive data puts those you help at risk.

Designed for International Challenges

Tools4ever IDM solutions automate the entire Identity Lifecycle process, providing users with easy and secure access to their IT services. IT Departments are thus relieved of the burden of maintaining costly local hardware, software, and storage infrastructure.

If you are running a non-profit, you know first-hand the challenges you face daily. For example, employees around the world needing adjustments to what resources they have access to outside of their main help desk’s business hours. Additionally, manual account management processes are inefficient when dealing with thousands of employees and contractors working at local and remote offices worldwide.

Optimize User Provisioning

Fast and secure user provisioning is crucial to the success of any organization. This is especially the case when an organization is based in different locations and publishes content in many different languages. No matter the time zone, employees need to have access to their work and the organization’s resources.

Employees must also access several cloud applications, such as Office365 and Google Workspace. Provisioning with RBAC business rules greatly improves the process of assigning access permissions.

Manage High Turnover for Accounts

Contractors pose a different challenge. If a non-profit employs several of them, the IT department is challenged with having a high turnover rate for accounts, provisioning, and de-provisioning on a daily basis.

If this process is done manually, it can be extremely time-consuming and inefficient. In most cases, for a new employee to correctly be provisioned, the hiring manager will have to get the correct paper form, fill it out, give it in hard copy to the help desk with a signature, and then let several different admins provision the account attributes. This process can often take days and requires the attention of many employees along the way, thus eating away at precious resources and causing countless productive hours to go to waste.

Secure Account (De-)Provisioning

With our tools, organizations can connect their HR system to Active Directory. Our tools can be set up to automatically read new data and synchronize it to AD and Google. For example, when someone enters a new personnel request, our tools automatically create a new Google Workspace account, AD account, share drive, personal drive, and profile. The manager in charge then receives an audit trail of all actions and can continue requesting additional services, such as hardware or mobile devices.

Our tools also assist with automatically de-provisioning accounts. Once an employee is disabled in the organization’s HR system, our tools will automatically disable their AD and Google accounts to ensure the employee no longer has access. They can also be set up to transfer that employee’s personal drive to the manager as well as ownership of all Google Docs. This ensures that any projects that were in the works are not lost.

Our solutions can thus drastically reduce the number of calls to the help desk and the hours spent on user account management.

The increased speed, security, and efficiency Tools4ever can bring to a non-profit organization mean that nothing gets in the way of serving the organization’s mission and community. Finally, you can focus on what matters and advance your real goals instead of dealing daily with IT challenges!

Enable Compliance & Auditing

Identity management solutions must address increasingly complex security requirements, including compliance mandates such as GDPR, HIPAA, PCI DSS, ISO 27001, SOC 2, etc. while maintaining ease of use and minimizing cost. In addition, they often require integration with existing information technology infrastructure.

The European Union General Data Protection Regulation (GDPR), which went into effect on May 25th, 2018, requires companies and organizations to comply with strict regulations regarding privacy. In addition, it provides penalties for those who do not comply. As such, even non-profit organizations must take steps to ensure they are compliant with GDPR.

What does GDPR mean for you? If you operate a global organization, you must comply with EU data protection laws. You must know where your customers are located and what information about each customer is stored within your systems. In addition, you must understand how GDPR applies to your organization and what actions you must take to ensure compliance.

You must also document your processes and procedures and train employees on how to handle personal data. In addition, you must provide clear and accurate disclosures to your members. And you must secure data and limit access to authorized personnel.

If you fail to meet these obligations, you face fines, including up to 4% of annual revenue or €20 million ($21.6 million), whichever is greater. Additionally, you could lose your certification as a trusted business partner.

Drive Operational Efficiencies

Given all of the above, it is no wonder that the identity management market continues to grow rapidly. Identity management solutions are designed to help organizations manage the lifecycle of digital identities across multiple systems and platforms efficiently and securely. Also, these solutions provide single sign-on capabilities, enable access control and authentication, and protect sensitive data.

In addition, our identity management solutions support both cloud and on-premise deployments. By offering hybrid deployment options, we enable our customers to choose whichever best suits their needs.

Speak with One of Our Technology Representatives