It remains a forever-evolving challenge for IT to efficiently and securely maintain control of user-access to its resources. During security audits, you must be able to demonstrate that these matters are in order within your organization. Do you have any idea who has access to which resources? Did colleagues spend a lot of time logging into various apps? Does the helpdesk spend a lot of time managing access rights? These are all questions that your organization needs to answer, and utilizing an Identity and Access Management solution can assist with that.

Identity & Access Management

An IAM system presents an immediate impact for your organization that is twofold. The first, is that it provides a simple connection for employees. The second, is that it provides your IT department with better management controls, a complete overview of your resources, and who has access to them. Important standards apply in the area of access to applications and data critical to the enterprise. By making the right choices in this process, you will make your job easier and ensure you pass the next audit successfully.

Implementing an IAM solution can completely revolutionize the way that your organization runs. Let’s discuss three of the main advantages of an IAM system:

1. Comply with laws and regulations

Increasingly strict laws and regulations require that access to (and the use of) cloud applications be monitored and transparent. With a centralized IAM solution, the authentication process is automatically monitored. Reports always provide an overview of who viewed which requests, as well as when and where. Through these extensive reports, you respect the applicable standards/regulations and you are always ready for a security audit (unannounced).

An IAM system not only provides a detailed picture of the authentication process within your organization, but also shows attempts to connect from suspicious IP addresses. Potential threats can be identified in time to take countermeasures. Further, if a low-level account happens to be compromised, an IAM solution will mitigate some damage by restricting access to only necessary resources and folders. These records for all login activity, successful or not, make the authentication process transparent, verifiable, and adaptable. Therefore, you may readily demonstrate compliance with standards such as ISO27001 or regulations such as GDPR/AVG.

2. A more efficient process saves time and money

Every organization is aware of potential password and user account management issues. If these interfere with staff productivity and cost an unnecessary amount of time and money, they will reduce the level of efficiency of your organization.

With IAM, your colleagues no longer have to memorize countless different usernames and passwords. Single Sign-on (SSO) makes it much simpler to access their resources, leading to a much more enjoyable and efficient login process. Simply log in once and a given user will have access to all of their (authorized) IT resources. SSO protocols, connections, and integrations between systems and apps makes the process seamless.

IT workloads are also significantly reduced, as they receive a far less number of password-reset requests. In the event that a user does not remember their single password, the helpdesk only needs to change the password in one place (rather than have to do this for multiple resources). You can also ask employees to reset their password themselves. As a result, IT workers spend much less time on routine matters, leaving room for more complex and strategic activities that can drive a higher value-impact for your organization.

3. Additional verification with Multifactor Authentication (MFA)

In some cases you want to add an extra step to secure specific resources. This is especially true, and mandatory in some countries, for government, healthcare, financial, and other industries storing sensitive data. Additional verification is therefore required. This additional verification is known as Multifactor Authentication (MFA).

With an IAM solution, your colleagues can access all their business applications with a single connection via SSO + MFA. Depending on the place, time, and device, you control specific access rules, so that you can choose the correct authentication level for each scenario. MFA typically involves a user inputting a second PIN code after their regular credentials or using a USB-type device called a token.

MFA might make the initial login process one step longer, but your users don’t have to remember a specific password for it—just open a phone app or grab the token from their pocket. Further, SSO eliminates all the other logins that would have previously been required. One more step at the start is worth ditching many more later. It’s the least invasive, most intuitive method currently available for adding substantial security to your authentication process.

IAM from the cloud

The choice to work on-site or to work from the cloud may depend on the architecture of your IT environment, your operations strategy, the needs of your colleagues, and/or the IT department. The location where your applications are stored also has an important effect on this choice: on your own server, with your SaaS provider, or a combination of both.

HelloID from Tools4ever provides a complete identity and access management solution from the cloud. You don't need to invest in your own identity management infrastructure hardware, storage, security, and software, and you won’t have to do updates and fixes yourself.

Our cloud-based IAM solution runs on highly-secured servers. Thanks to HelloID, you no longer have to worry about potential audits or compliance concerns, and can still benefit from the efficiency of an SSO solution that makes your applications accessible.