Visma Raet
Visma Raet is a provider of HR and payroll software solutions that helps organizations optimize their HR processes. The software solutions focus on managing personnel data, payroll administration, talent management, and HR analytics.
Manually managing user accounts and access rights can be both time-consuming and error-prone. Ensuring new employees have access to the correct resources from day one, and that changes in roles, locations, or employment status are correctly processed in other systems and applications, is critical. The Visma Raet and HelloID integration makes it possible to automate these processes based on the HR system.
How HelloID Integrates with Visma Raet
As a Visma Raet partner, Tools4ever has developed an integration that makes it easy to connect Visma Raet as a source connector within HelloID. The integration automatically detects all changes in Visma Raet and manages user accounts and access rights according to predefined rules and procedures, keeping account information in the application landscape always up to date.
The integration between HelloID and Visma Raet ensures every change in Visma Raet is detected, after which HelloID automatically executes the correct procedures. HelloID provides a comprehensive identity lifecycle management solution with capabilities for creating, updating, and deleting user accounts and access rights based on Visma Raet data.
| Change in Visma Raet | Procedure in target systems |
|---|---|
| New employee | Based on Visma Raet data, a user is created with the correct group memberships in connected systems. In additional applications, accounts and access rights are assigned based on the employee's role. |
| Employee role change | Based on the authorization matrix in HelloID, user accounts and access rights to connected systems and applications are added or removed. |
| Employee location change | The user account is moved to a different OU in AD and assigned rights specific to that location. |
| Employee marries/divorces | If desired, display name and email address are automatically updated. |
| Employee offboarding | User accounts are disabled and relevant colleagues are notified. Accounts are automatically deleted after a period of time. |
The HelloID Visma Raet connector uses the Visma Raet IAM API and includes a standard set of fields for personnel data, organizational data, and contract information agreed upon by Tools4ever and Visma Raet. This set can be adjusted per implementation, as long as the relevant fields are accessible via the IAM API. Visma Raet monitors the integration between the Visma Raet API and the HelloID connector; if an issue arises with data exchange, Tools4ever and Visma Raet resolve it collaboratively.
The API is GDPR-compliant by design and ensures the security of data exchange from two perspectives:
- Privacy by Design: The API uses industry standards such as HTTPS for encrypted communication and OAuth for access control.
- Purpose limitation: Only information relevant to user and authorization management is shared, ensuring sensitive and unnecessary data such as salary information or social security numbers is not exchanged.
Although the IAM API itself does not have filtering capabilities, filters can be configured within HelloID to determine which employees receive an account.
HelloID for Visma Raet Helps You With
- Faster account provisioning: Automated processes reduce the time required to create new accounts, enabling new employees to be productive immediately without significant manual effort, resulting in a smoother onboarding experience and faster integration of new staff.
- Accurate account management: Automation reduces the risk of errors in account management, ensuring employees always have the correct accounts and rights in accordance with the authorization matrix.
- Bidirectional synchronization: Changes in Visma Raet are automatically detected and updated in all systems and applications connected to HelloID. Usernames and email addresses generated by HelloID are also automatically written back to Visma Raet, ensuring consistency across systems.
- Improved service delivery and security: Through automation, organizations can improve service delivery with less or less specialized staff. At the same time, information security and compliance with audit requirements are improved by restricting data access and reducing account information inconsistencies.
Connecting Visma Raet to Other Source and Target Systems via HelloID
HelloID enables Visma Raet to be connected to various target systems, resulting in seamless and automated integration between multiple applications. Relevant integrations include:
- Visma Raet to Active Directory integration: Eliminate manual management and human errors. Through automated synchronization between Visma Raet and Active Directory (AD), HelloID ensures accounts and access rights are always up to date.
- Visma Raet to Microsoft Entra ID integration: Integrate Visma Raet with Microsoft Entra ID through HelloID so user accounts, access rights, and Microsoft 365 licenses are managed automatically and accurately.
- Visma Raet to TOPdesk integration: Improve collaboration between HR and IT departments with the Visma Raet and TOPdesk integration. By automatically creating tickets during the onboarding process, the process is simplified and runs more smoothly.
HelloID makes it easy to integrate Visma Raet with more than 200 systems, supported by an extensive connector catalog.
