ADP Workforce
The ADP Workforce Source Connector integrates ADP Workforce with your target systems through the HelloID Identity and Access Management (IAM) solution from Tools4ever. The integration simplifies the management of access rights and authorizations within your organization, ensures consistency, and reduces the risk of errors. This article provides more information about this integration, its specific capabilities, and the benefits it delivers.
What is ADP Workforce
ADP Workforce is a cloud-based Human Capital Management (HCM) solution developed by ADP. It is designed for both private and public sector organizations with more than a thousand employees. ADP Workforce combines payroll, HR, talent development, and employee data management in a single system of record that automates and streamlines these processes.
Why is an ADP Workforce Integration Useful?
Managing user accounts and authorizations is a time-consuming and complex task, especially in large organizations. Every change you make in ADP Workforce must also be processed in all the target systems you use. By connecting ADP Workforce to your target systems through HelloID, this process is handled automatically. HelloID detects changes in ADP Workforce and executes the required updates in your target systems, ensuring employees are always able to work at full productivity. The ADP Workforce connector supports integration with common target systems, including:
- Entra ID
- Salto Space
Further details about the integration with these target systems can be found later in this article.
HelloID for ADP Workforce Helps You With
Error-free account management: Managing user accounts and authorizations can be complex, and that complexity grows as your organization scales. Errors in account management can cause significant frustration, delays, and disruption: employees may be unable to access the applications they need. The integration between ADP Workforce and HelloID ensures error-free account management and elevates your service level.
Faster account provisioning: Optimal productivity requires access to the right systems and data, which means having the correct accounts and authorizations in place. When new employees join or existing employees change roles, you want to provision the necessary accounts and assign the correct authorizations as quickly as possible. HelloID automates and accelerates this process, helping employees get up and running immediately.
Stronger security: A cyberattack can cause significant damage. You want to give attackers as little opportunity as possible, which requires adequate management of user accounts and authorizations. For example, you want to promptly block accounts of offboarded employees and revoke unnecessary authorizations as quickly as possible. This minimizes the attack surface and leaves malicious actors with fewer options.
Bidirectional synchronization: In some cases, you may need to write information or changes from your target systems back to your source system. A dedicated connector is available in our GitHub repository for this purpose, enabling you to write back a business email address to ADP Workforce.
How HelloID Integrates with ADP Workforce
ADP Workforce and HelloID are connected through a connector, with the HCM solution serving as a source system for HelloID. This integration enables HelloID to automatically manage the complete account lifecycle based on ADP Workforce data, so you do not need to handle this manually. HelloID also automatically executes all required changes in your target systems.
| Change in ADP Workforce | Procedure in target systems |
|---|---|
| New employee | Based on information from ADP Workforce, HelloID creates a user account in connected applications with the correct group memberships. Depending on the role of the new employee, HelloID also creates user accounts in connected systems and assigns the appropriate rights. |
| Employee role change | HelloID automatically updates user accounts and assigns different rights in connected systems as needed. The authorization model in HelloID governs the granting and revoking of authorizations. |
| Employee name change | The display name and email address are updated (if configured). |
| Employee offboarding | HelloID deactivates user accounts in target systems and notifies the relevant stakeholders in the organization. After a defined period, the IAM solution automatically deletes the accounts. |
HelloID uses the ADP Workforce API to import a standard set of data into the HelloID Vault. In this secure digital vault, the IAM solution stores information in a uniform manner by mapping data to the appropriate fields. This includes data related to employees, contract details, and organizational information.
Custom Data Exchange
ADP Workforce supports a variety of custom fields. When you connect ADP Workforce to HelloID, information from these custom fields is included directly through the integration. In HelloID, you can map these custom fields to the appropriate fields in our person schema. This enables custom field data to be used for account provisioning as well.
HelloID can also write information from your target systems back to ADP Workforce, for example writing back a provisioned business email address. This ensures that data in ADP Workforce is always up to date.
Connecting ADP Workforce to Target Systems via HelloID
You can connect ADP Workforce to a wide range of target systems through HelloID. This integration enables information and changes from ADP Workforce to be automatically processed in your target systems, elevating the management of user accounts and authorizations. Some common integrations include:
ADP Workforce to Microsoft Entra ID integration: Entra ID is the cloud-based counterpart to Active Directory. You can seamlessly integrate this solution with ADP Workforce using HelloID. The integration automates numerous manual tasks and reduces the risk of human error. HelloID automatically synchronizes ADP Workforce and Entra ID, keeping accounts and access rights up to date at all times.
ADP Workforce to Salto Space integration: A key prerequisite for productivity is access to the right resources, including physical locations such as office buildings or specific work and meeting spaces. The integration between ADP Workforce and Salto Space eliminates the need for manual administration, automatically granting employees access to the spaces they are authorized to use. HelloID manages access groups based on employee information and automatically blocks access in Salto Space when employees are offboarded.
HelloID offers more than 200 connectors, enabling you to connect the IAM solution to a broad range of source and target systems. The extensive integration capabilities give you the freedom to connect ADP Workforce to all popular target systems.
