AFAS Profit

The AFAS Profit connector simplifies the management of access rights and user accounts. The AFAS HelloID integration automates these processes based on your HR system. This article explains what this integration entails and the specific capabilities it provides.

What is AFAS Profit

AFAS is a comprehensive HRM, payroll, and financial management software solution. It streamlines the management of employee information, contract details, and organizational data to improve efficiency and effectiveness within an organization.

Why is an AFAS Profit Integration Useful?

Managing user accounts and access rights can be time-consuming and error-prone, especially when performed manually. It is essential to ensure that new employees have the correct authorizations from their first day so they can be productive immediately. In addition, changes in roles, locations, or employment status must be accurately reflected in the system. The AFAS HelloID integration automates these processes based on your HR system. The AFAS connector also supports integration with common target systems, including:

Active Directory
Azure AD
TOPdesk

Further details about the integration with these target systems can be found later in this article.

The HelloID AFAS Integration Helps You With

Accelerated account provisioning: Automated processes reduce the time required to create new accounts. New employees can be productive from day one, with minimal manual intervention.

Error-free account management: Automated processes reduce the risk of errors in account management. Employees always have precisely the accounts and rights to which they are entitled according to the authorization matrix.

Bidirectional synchronization: Changes in AFAS Profit are automatically detected and processed in all systems and applications connected to HelloID. Usernames and email addresses generated by HelloID are also automatically written back to AFAS.

Improved service levels and security: Integrating AFAS with HelloID helps organizations meet service level agreements (SLAs) and pass IT audits.

How HelloID Integrates with AFAS

As a Certified Partner of AFAS, Tools4ever maintains a certified integration with both AFAS Profit and AFAS Online. AFAS can be integrated with HelloID as both a source and target connector. Through this integration, HelloID detects every change in AFAS and automatically manages user accounts across the application landscape according to defined rules and procedures.

HelloID supports multiple identity lifecycle processes, including creating, modifying, and deleting user accounts based on information in AFAS. The table below lists several examples of common changes that can occur in AFAS and the corresponding procedures.

Change in AFAS	Procedure in target systems
New employee	Based on information in AFAS, a user account is created in connected applications with the correct group memberships. Depending on the role of the new employee, user accounts are created and rights assigned in other systems.
Employee role change	User accounts receive updated rights in connected systems. The authorization model in HelloID is automatically consulted, and rights are added or removed accordingly.
Employee marriage/divorce	The display name and email address are updated (if configured).
Employee location change	The user account is moved to a different OU in AD and assigned location-specific rights.
Employee offboarding	User accounts are deactivated and relevant stakeholders in the organization are notified. After a defined period, accounts are automatically deleted.

The certified AFAS connector exchanges data seamlessly between AFAS and HelloID, including personnel data, contract information, and organizational data. The AFAS app connector system enables connectivity between the two systems using Get and Update Connectors.

The Get Connector retrieves data from AFAS and shares it with HelloID. This connector allows for custom views of AFAS data by assembling a dataset based on selected fields. Get Connectors are available at the environment level and can be shared between environments using import and export functions. A standard Get Connector is available for the HelloID integration and can be loaded easily.

The Update Connector enables HelloID to add, modify, or delete data in the AFAS database. HelloID can, for example, update employee email addresses and manage user accounts within AFAS Insite.

Connecting AFAS with Active Directory, Azure, TOPdesk, and More

HelloID makes it easy to connect AFAS to common target systems, enabling improved automation and collaboration between applications. Some relevant integration examples include:

AFAS to Active Directory integration: With HelloID, experience seamless synchronization between AFAS and Active Directory (AD), keeping accounts and access rights up to date at all times.
AFAS to Azure AD integration: Benefit from automated synchronization between AFAS and Azure AD through HelloID. HelloID handles automatic account creation, rights management, and license management (such as Office licenses) based on AFAS data.
AFAS to TOPdesk integration: Increase efficiency between HR and IT by connecting AFAS to TOPdesk. HelloID can, for example, automatically create tickets during onboarding, resulting in a streamlined process.

HelloID supports more than 200 connectors, offering a broad range of integration capabilities between AFAS and other systems. View the integrations page for available options.