Visma.net

Source

The Visma.net Source Connector significantly automates the management of user accounts and access rights. Using this connector, you can link Visma.net to the HelloID Identity and Access Management (IAM) solution from Tools4ever. This reduces the time spent managing accounts and authorizations and automates this error-prone process. This article provides more information about this integration, its specific capabilities, and the benefits it delivers.

What is Visma.net?

Visma.net is a fully integrated solution for Human Resource Management (HRM) and payroll processing. The solution is available online and enables various administrative tasks previously handled by the HR department to be delegated to employees and managers. They can manage various recurring tasks without HR involvement, such as tracking leave, registering absences, or updating personal data. This frees the HR department for other tasks that deliver greater added value, such as providing advice and developing policy.

Why is a Visma.net Integration Useful?

Manually managing user accounts and access rights is both time-consuming and error-prone. As an HR department, you want to ensure new employees have the right resources on their first day to perform their work optimally. You also want to correctly process changes in roles, locations, or employment status across the other systems and applications you use. The Visma.net and HelloID integration enables you to automate these processes based on your HR system. The Visma.net connector supports integration with common target systems, including:

Active Directory
Nedap Ons

Further details about the integration with these target systems can be found later in this article.

HelloID for Visma.net Helps You With

Error-free account management: The onboarding of a new employee requires the creation of the correct accounts and the assignment of the required authorizations. The Visma.net and HelloID integration eliminates the need to manage this manually. Automating the process to a significant degree ensures error-free account management, improving user satisfaction because employees have the correct resources at the right time.

Faster account provisioning: Users can only be fully productive when they have access to the required accounts and systems. When a new employee joins or an employee's role changes, you need to create all required accounts and assign authorizations as quickly as possible. The Visma.net and HelloID integration streamlines and accelerates this process. HelloID automatically detects the creation of a new user in Visma.net, creates the required accounts in your target systems, and assigns the correct permissions.

Improved security: Errors in account and authorization management can give potential attackers an advantage and unnecessarily expose your organization to cyberattacks. You want to limit opportunities for malicious actors, in part by keeping the attack surface as small as possible. A key element of this is the timely deactivation of accounts for departing employees and the revocation of unnecessary authorizations. The integration automates this process and improves digital security.

How HelloID Integrates with Visma.net

The Visma.net integration ensures HelloID has all the required source data for fully automating account provisioning and authorization management. Visma.net functions as the source system for HelloID.

Change in Visma.net	Procedure in target systems
New employee	HelloID creates a user account in connected applications based on data from Visma.net and assigns the correct group memberships. Depending on the new employee's role, the IAM solution also creates the required user accounts in other systems and assigns the correct rights.
Employee role change	A new role may require different authorizations. HelloID automatically updates user accounts and assigns or revokes rights in connected systems as needed, with the HelloID authorization model always taking precedence.
Employee name change	The display name and email address are updated (if desired).
Employee offboarding	HelloID deactivates user accounts in target systems and notifies relevant staff in the organization. After a period of time, the IAM solution automatically deletes the deactivated accounts.

HelloID uses the Visma.net REST APIs to import a standard set of data into the HelloID Vault. This is a secure digital vault where the IAM solution stores information in a uniform manner by mapping data to the correct fields, including employee data, contract information, and company information.

Tailored Data Exchange

Although HelloID automates account and authorization management to a significant degree, you always remain in control. This also applies to the integration between Visma.net and your target systems. If you use custom fields in Visma.net, HelloID automatically loads these fields through the connector. In HelloID, you can then map these custom fields to the correct fields and use the data in the provisioning process.

Connecting Visma.net to Target Systems via HelloID

Via HelloID, you can connect Visma.net to various target systems, enabling HelloID to automatically process changes in your target systems based on information from Visma.net. These integrations reduce manual workload and elevate the management of both users and authorizations. Examples of common integrations include:

Visma.net to Active Directory integration: This integration automates manual tasks and prevents human errors. HelloID automatically synchronizes Visma.net and Active Directory, ensuring accounts and access rights are always fully up to date.
Visma.net to Nedap Ons integration: The integration automates account provisioning and authorization management in Nedap Ons. Healthcare employees have immediate access to client information in Nedap Ons from their first day of work.

HelloID offers 200 connectors, enabling you to connect the IAM solution to a wide range of source and target systems. Thanks to these broad integration capabilities, you can connect Visma.net to all popular target systems.