Zenya

Target

The Zenya Target Connector significantly automates the management of user accounts and access rights in Zenya. The connector links Zenya to the HelloID Identity and Access Management (IAM) solution from Tools4ever. The integration ensures that information in Zenya is consistent with the data in your source systems, elevating identity management and data synchronization and automating a process that can be complex, time-consuming, and error-prone. This article provides more information about this integration, its capabilities, and the benefits it delivers.

What is Zenya

Zenya is software from Infoland for quality, incident, and risk management. Every organization is dynamic and continuously evolving. Zenya automatically adapts to changes within your organization and helps embed quality, safety, and continuous improvement while managing risks. The software is available from the cloud via a Software-as-a-Service (SaaS) model.

Why is a Zenya Integration Useful?

Managing user accounts and authorizations is a complex and time-consuming task. Organizations can encounter a wide range of challenges in this process, including error-prone manual data entry and updates, time-consuming processes for updating personal data and access levels, and linking forms. Many organizations therefore require a reliable, secure, and efficient solution for identity management and data synchronization. The Zenya connector supports integration with common source systems, including:

AFAS
Visma Raet

Further details about the integration with these source systems can be found later in this article.

How HelloID Integrates with Zenya

The integration between HelloID and Zenya offers a range of capabilities, including user account management. HelloID can create and update users in Zenya based on your source system, managing various data including:

Personnel data: basic information such as name, role, and contract details.
Contract data: information relating to the employment relationship and contract terms.
Organizational data: department information, location data, and hierarchical structure information.

Working with forms

Zenya also provides forms that are customized for each organization. The owner of a department can view and manage notifications related to relevant forms. Forms can be completed for a wide range of situations, such as incident reports that occur within the organization, from personal accidents like a broken arm to more serious events such as assault.

HelloID can automatically assign forms created in Zenya to an employee. The IAM solution can also link the correct manager to a specific form based on your source system.

Automating account provisioning

Through the Zenya integration, HelloID has the data needed to automate both account provisioning and authorization management.

Change in source system	Procedure in Zenya
New employee	HelloID detects the creation of a new employee in your source system and creates the required account in Zenya based on this.
Employee role change	A new role may require new or different access rights. In the case of a promotion or role change, HelloID automatically updates access rights in Zenya to reflect this change.
Employee data change	HelloID automatically updates employee data in Zenya based on detected changes in your source system.
Employee offboarding	HelloID deactivates user accounts in Zenya and revokes access rights where needed. Organization policy and user roles always take precedence.

HelloID uses APIs to retrieve and update data in Zenya, using specific connectors to retrieve information from and synchronize data with Zenya.

Tailored Data Exchange

The Zenya Target Connector enables data exchange between Zenya and HelloID. Although HelloID automates account and authorization management to a significant degree, you always remain in control. You can configure specific fields and rules to match your specific requirements, for example by synchronizing certain data fields only under specific conditions or by automatically assigning specific roles and rights based on your organizational structure.

HelloID for Zenya Helps You With

Faster account provisioning: The integration between Zenya and HelloID ensures accounts are available more quickly, so users become productive as soon as possible. The IAM solution automatically detects changes in source systems and creates the correct user accounts in Zenya while assigning the correct permissions. New employees have immediate access to the required resources.
Error-free account management: A small error can have far-reaching consequences. If an employee lacks a required account or their authorizations are incorrect, productivity and user satisfaction can be seriously impacted. The integration between Zenya and HelloID ensures error-free account management and elevates your service delivery, ensuring employees always have the correct resources at the right time.
Bidirectional synchronization: The integration enables not only data retrieval from Zenya, but also the write-back of information from HelloID to Zenya. This ensures data in both Zenya and HelloID is always up to date and consistent.
Improved security: Digital security is a key priority for every organization. The integration between Zenya and HelloID automates the management of both user accounts and permissions to a significant degree, ensuring controlled and error-free processes. The integration ensures, for example, that when employees are offboarded, accounts and unnecessary permissions are removed on time, minimizing opportunities for potential attackers.

Connecting Zenya to Source Systems via HelloID

HelloID enables Zenya to be connected to various source systems. The IAM solution can therefore automatically process changes in Zenya based on data from your source systems, eliminating the need for manual intervention. This reduces workload and elevates the management of both accounts and permissions. Examples of common integrations include:

AFAS to Zenya integration: The integration between AFAS and Zenya ensures user data in Zenya is always consistent with AFAS. When changes occur in AFAS, HelloID detects the change and processes it in Zenya, ensuring information in both systems is always up to date and synchronized.
Visma Raet to Zenya integration: The integration between Visma Raet and Zenya ensures user information in both systems is always aligned and consistently managed. HelloID automates the synchronization of personal data between both systems. When a change is made in Visma Raet, such as adding a new employee or updating an existing one, HelloID automatically processes this change in Zenya, improving your service level and ensuring a seamless user experience for employees.

HelloID offers 200 connectors, enabling you to connect the IAM solution to a wide range of source and target systems. Thanks to these broad integration capabilities, you can connect Zenya to all popular source systems.