Somtoday
The Somtoday source and target connectors significantly simplify the management of user accounts and authorizations within your educational organization. The connectors link Somtoday to your target systems through the HelloID Identity and Access Management (IAM) solution from Tools4ever. The integration automates various onboarding, role transition, and offboarding (identity lifecycle) processes within your organization, eliminating the need for manual intervention. This article provides more information about this integration, its specific capabilities, and the benefits it delivers.
What is Somtoday
Somtoday is a digital learning environment (DLE), a portal that gives students and parents access to homework assignments, grades, messages, schedules, and study planning. Students can also upload and share assignments with teachers. Somtoday can be used as a source system for identity lifecycle processes and serves as an important supplement to an HRM system. It provides additional insights for staff and contains all participant data. This data plays a critical role in the identity lifecycle process of educational institutions. Staff and students also use Somtoday as a working environment.
Why is a Somtoday Integration Useful?
The Somtoday connector is often deployed as a source integration to supplement an HR system, with a specific focus on participants and making additional employee data available. It also supports the management of student and staff accounts in the DLE to support identity lifecycle processes. The Somtoday connector enables integration with common target systems, including:
- Active Directory
- Entra ID
- Google Workspace
Further details about the integration with these target systems can be found later in this article.
HelloID for Somtoday Helps You With
Improved compliance: The integration also improves compliance. Automation secures the process, ensures consistency, and prevents errors. Role-Based Access Control (RBAC) further supports this, enabling entitlement changes to be assigned not individually but based on RBAC roles. This makes it possible to define the rights granted to specific user groups in a single step. All changes executed by HelloID are recorded in a comprehensive audit log, enabling you to demonstrate compliance.
Uniform account management: The onboarding of a new student or staff member requires the creation of the correct accounts. The integration of Somtoday with your target systems through HelloID removes the burden of managing this manually. Automating the process to a significant degree ensures consistent and uniform account management, prevents errors, and ensures users have the correct accounts at the right time.
Alignment with the identity lifecycle process: Your educational organization is constantly evolving, both in terms of students and staff. New individuals join, students progress to a new school year, staff members are assigned new roles, and individuals leave. All of these developments require changes in your systems. The integration of Somtoday with your target systems reduces this manual workload and ensures account management aligns perfectly with the identity lifecycle process within your organization.
Improved efficiency: Automating account management delivers significant benefits. Efficiency is elevated, enabling you to serve users faster. Students and staff gain access to the accounts and authorizations they depend on more quickly.
How HelloID Integrates with Somtoday
When integrating Somtoday with your target systems, Somtoday typically acts as a supplement to your HR system. This enables the full lifecycle of user accounts in your target systems to be managed in an automated manner through HelloID, preventing errors, saving time, and serving users faster.
| Change in Somtoday | Procedure in target systems |
|---|---|
| New student or staff member | HelloID creates the required accounts in your target systems for new students and staff members based on information from Somtoday, and assigns the required authorizations. You do not need to manage this process; HelloID automatically detects the change in Somtoday and executes the desired changes based on it. |
| New school year, role change, placement change, course choices, and class groups | Educational organizations are constantly in motion. Students progress to a new school year or repeat a year; students may choose different courses, leading to different class groups; staff members are assigned new roles. These changes may require different accounts and authorizations in your connected target systems. HelloID automates this process to a significant degree, with the HelloID authorization model always taking precedence. Authorizations linked to the previous role are automatically revoked. |
| Name change | For various reasons, a student's or staff member's name may change. HelloID detects this change and automatically updates the user's username accordingly. |
| Student or staff member departs | User accounts in target systems are deactivated, with HelloID notifying relevant staff in the organization. After a period of time, HelloID automatically deletes accounts and revokes issued permissions. |
HelloID uses standard REST calls for the ConnectAPI and SOAP calls for the HRMService. The IAM solution retrieves data per institution and location for a specific reference year through the ConnectAPI. Based on this, HelloID processes placements, course choices, and class groups so they can be used when assigning authorizations through business rules. The HRMService enables the management of data on the person record in the HR section of Somtoday.
Connecting Somtoday to Target Systems via HelloID
You can connect Somtoday to a wide range of target systems through HelloID, enabling HelloID to automatically process changes in your target systems based on information from Somtoday. The integrations reduce manual workload and elevate the management of both users and authorizations. Examples of common integrations include:
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Somtoday to AFAS integration: The Somtoday to AFAS integration enables significant automation of user account and authorization management. When a new account is created or an existing account is modified in Somtoday, HelloID detects this change and automatically processes it in AFAS, reducing manual effort and streamlining account management.
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Somtoday to Active Directory integration: The Somtoday to Active Directory integration enables these systems to be synchronized automatically. This ensures accounts and authorizations are always fully up to date and eliminates human errors from manual data entry.
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Somtoday to Entra ID integration: The integration with cloud-based Entra ID enables everything from account provisioning to assigning the correct authorizations to be fully automated. If the provisioning process takes place on the on-premises counterpart Active Directory, cloud-only permissions can also be assigned.
HelloID offers 200 connectors, enabling you to connect the IAM solution to a wide range of source and target systems. Thanks to these broad integration capabilities, you can connect Somtoday to all popular target systems.
