Magister
Magister by Iddink Group is a student tracking system (STS), also known as a student information system (SIS). The system provides educational institutions with all the information they need to prepare their students for the future. Magister facilitates learning and work processes through an integrated interface for a range of related functions, including administrative and management tasks, as well as functions that provide insight into areas such as finances, budgeting, learning outcomes, competitive positioning, and innovation strategy.
Like every other organization, educational institutions are under pressure to do more with less. Attracting the right staff is not easy, whether that means skilled teachers or talented support personnel such as IT specialists and administrative staff. Managing network accounts for students is increasingly complex: accounts change more frequently during the school year due to misspelled names, changes in group memberships, and forgotten passwords. The integration between HelloID and Magister relieves educational institutions of this burden, enabling both teachers and support staff to perform their work optimally and efficiently, doing more in less time and achieving maximum productivity.
It is important to note that Magister is not an HR system, but a SIS. Magister does not contain information such as contract end dates for specific teachers, but it does contain information such as which subjects a teacher teaches. Magister is therefore often treated as a complement to your HR system. The system contains essential information for granting authorizations to systems and data. For example, HelloID can use Magister to give teachers access to all the systems and data they need to teach their subjects, while keeping other systems restricted.
How HelloID Integrates with Magister
Through the integration with HelloID, all changes in Magister are automatically detected, without any manual effort required. Based on these changes, HelloID executes the necessary updates in your target systems, reducing your workload.
The integration between HelloID and Magister provides important advantages. Magister serves as a single source of truth through this integration, ensuring that the information from Magister always governs the accounts and authorizations created in your target systems. The information is always authentic and reliable. HelloID can also write information from other systems back to the SIS. Magister can therefore serve as a target system as well.
The table below shows several examples of changes in Magister and the corresponding procedures in target applications:
| Change in Magister | Procedure in business applications |
|---|---|
| New student or teacher | Based on the new student or teacher entered in Magister, HelloID creates a user account in your target systems where needed. The IAM solution can handle special characters in first and last names without issue. It also assigns the account the required group memberships and provisions any additional authorizations needed, ensuring the student or teacher has the correct access. |
| Student changes class or program during the school year | Students sometimes change classes or programs during the school year. In this case, HelloID automatically updates the student's authorizations in your target systems, which is also known as Dynamic Permissions. The authorization model in HelloID always governs this process, ensuring a consistent approach. |
| Student leaves the school | For various reasons, a student may leave a school. This also requires changes in your target systems. HelloID automatically blocks the student's account and revokes all assigned authorizations. |
| Employee changes role | When a support employee is promoted or takes on a different role, HelloID automatically executes the necessary changes in your target systems. |
HelloID acts as an intermediary between Magister and your business applications, also referred to as target systems. This is an essential function, because in practice the various systems your organization relies on do not natively communicate with each other. Applications may store, categorize, or label the same information in different ways.
The IAM solution removes the complexity created by these differences and performs the necessary translation. HelloID ensures that information from Magister reaches your business applications correctly. Automation is central to this: HelloID can, for example, create user accounts and assign the corresponding authorizations on your behalf, so you do not need to manage these processes manually.
Through the Decibel integration interface, HelloID can retrieve data from and enter data into Magister. Based on a list agreed upon with Iddink Group, it is determined which data HelloID is permitted to access. This ensures that HelloID only accesses the data that is strictly necessary, and never more.
HelloID for Magister Helps You With
- Automated processing of Magister changes in target systems: HelloID keeps your systems up to date, ensuring that both students and staff always have the access they need. Educational institutions deal with a high volume of changes in their student records. Through the use of thresholds, which act as a safety net, you retain control and remain in command. This prevents unwanted bulk changes, for example when a program is phased out in the source system. Rather than immediately revoking all authorizations and deactivating accounts, HelloID uses thresholds to flag this for review by the functional administrator.
- Successful audit completion: The security of your students' and staff's data is of great importance. It is therefore not surprising that data management is typically a key focus area during audits. HelloID gives you the assurance that your user accounts, authorizations, and data retention are in order, ensuring compliance with applicable laws and regulations and enabling you to pass audits successfully.
- Significant time savings: Managing user accounts and authorizations is often a time-consuming task. As student numbers grow, organizations spend an increasing amount of time managing accounts and authorizations for their student population. HelloID reduces this time from hours to minutes, which is especially important around the summer break when educational institutions must process a large volume of changes all at once.
- Optimal use of scarce staff: Attracting talent in the education sector is challenging, whether for teachers or support staff. HelloID relieves your existing professionals of administrative burden, allowing them to focus entirely on their core activities and highest-value tasks, optimizing their productivity.
Connecting Magister to Target Systems via HelloID
With HelloID, you can connect Magister to various target systems, enabling all relevant information from Magister to be forwarded accurately, quickly, and in a controlled manner to the business applications your staff relies on. Some examples of common integrations include:
- Magister to Active Directory integration: Active Directory is a popular identity provider. The integration between Magister and Active Directory ensures that both students and staff have accounts with the corresponding authorizations available in time, so they can start immediately at the beginning of the school year.
- Magister to Office 365 integration: Office 365 is a popular cloud-based office suite that many educational institutions rely on. The Magister to Office 365 integration ensures that your students and teachers have access to Office 365.
- Magister to Google Workspace integration: Google Workspace is also a widely used solution in the education sector. Through the Magister to Google Workspace integration, HelloID ensures that both students and teachers gain access to Google Workspace.
The integration possibilities are extensive. HelloID currently supports more than 200 connectors, enabling you to connect Magister to a broad range of target systems. The catalog is continuously expanded to ensure that the business applications organizations need can always be connected to Magister.
