IFS Ultimo
The IFS Ultimo target connector enables you to connect IFS Ultimo to various source systems through HelloID, elevating the management of access rights and user accounts. The integration automates these processes in IFS Ultimo to a significant degree, with data from your source systems as the authoritative input. This article provides more information about this integration and its capabilities.
What is IFS Ultimo
IFS Ultimo is Enterprise Asset Management (EAM) software that helps organizations manage physical assets. The solution enables customers in industries such as healthcare, logistics, and manufacturing to elevate team collaboration, productivity, and asset availability. IFS Ultimo also helps organizations control costs and ensure health and safety. The Software-as-a-Service (SaaS) solution is accessible via the cloud, eliminating the need to manage underlying infrastructure. Ultimo became part of IFS in 2022 and has been known as IFS Ultimo since then.
Why is an IFS Ultimo Integration Useful?
For optimal productivity, you want employees to always have access to the right accounts, systems, and data. At the same time, from a security perspective, you want authorization and user account management to be in order, ensuring users never have unnecessary access rights. Connecting IFS Ultimo to your source systems through HelloID provides this assurance. The integration prevents human errors, increases efficiency, and ensures optimal employee productivity.
The IFS Ultimo connector supports integration with common systems, such as:
- Entra ID
- AFAS
Further details about the integration with these source systems can be found later in this article.
HelloID for IFS Ultimo Helps You With
Faster account provisioning: The integration between HelloID and IFS Ultimo accelerates account creation in Ultimo. When you add a new user to a source system, the Identity and Access Management (IAM) solution can automatically create the required account in IFS Ultimo. This increases the speed at which you can provision new users and ensures new employees are productive more quickly.
Error-free account management: The integration elevates user account management. Many organizations struggle with this in practice: users often have unnecessary authorizations, accounts of former employees sometimes remain inadvertently accessible after their departure, and employees frequently lack the rights they need to be optimally productive, which creates unnecessary costs. The integration between HelloID and IFS Ultimo provides the assurance of error-free account management.
Improved service levels and security: Adequate management of accounts and authorizations also plays a critical role in the digital security of your organization and its assets. Forgotten accounts can give attackers a foothold and provide an entry point into your business systems. The more authorizations an account has, the further an attacker can spread across your network and the more damage they can cause. At the same time, the integration between HelloID and IFS Ultimo elevates your service level: you can assist employees more quickly, users gain the required authorizations and accounts faster, and you spend less time correcting avoidable errors.
How HelloID Integrates with IFS Ultimo
IFS Ultimo can be connected to HelloID as a target system. In this case, HelloID integrates with IFS Ultimo via REST web services, enabling the creation and management of Ultimo accounts. With the HelloID IFS Ultimo connector, organizations increase the efficiency and effectiveness of their IT environment management, saving time and costs while elevating overall service delivery.
Note: IFS Ultimo distinguishes between users and employees. Two connectors are therefore available for IFS Ultimo. The IFS Ultimo Target Connector User (HelloID-Conn-Prov-Target-Ultimo-User) is focused on provisioning user accounts. A separate connector is available for employee provisioning: the IFS Ultimo Target Connector Employee (HelloID-Conn-Prov-Target-Ultimo-Employee).
| Change in source system | Procedure in IFS Ultimo |
|---|---|
| New employee | When a new employee joins, you want to get them productive as quickly as possible. This requires the correct accounts, among other things. Through the integration, HelloID can automatically create a user account in IFS Ultimo without manual intervention. If configured, HelloID also immediately updates the employee number. |
| Employee role change | When an employee's role changes, this may also affect the access to IFS Ultimo that the user requires. The integration enables you to immediately reflect the role change in the authorizations assigned through HelloID in IFS Ultimo. |
| Employee offboarding | HelloID automatically deactivates the user account in IFS Ultimo and notifies the relevant stakeholders. After a defined period, HelloID automatically deletes the IFS Ultimo account of the former employee. |
Connecting IFS Ultimo to Systems via HelloID
HelloID enables the integration of various other systems with IFS Ultimo, including source systems. These integrations elevate the management of users and authorizations. Some common integrations include:
Microsoft Entra ID to IFS Ultimo integration: This integration keeps Microsoft Entra ID, formerly available as Azure Active Directory, and Ultimo fully in sync for Single Sign-On (SSO). With SSO, users gain access to all the services and applications they rely on with a single login. This allows them to get to work faster and be more productive, while strengthening organizational security and simplifying the management of user accounts and authorizations.
AFAS to IFS Ultimo integration: The integration between AFAS and IFS Ultimo enables extensive automation of account provisioning. When you create a new account in AFAS, for example, HelloID detects this change and can create an account in IFS Ultimo and add it to an Ultimo group if configured. This ensures a smooth and efficient process.
HelloID supports more than 200 connectors, offering a broad range of integration capabilities between IFS Ultimo and other source and target systems. The connector and integration catalog is continuously expanded, enabling integration with all popular systems.
