HelloID EDU Provisioning: Flyer

Spending too much time manually managing student and staff accounts?

Need a better way to assign access rights?

Automate provisioning to alleviate IT pain.

HelloID can help.

HelloID Provisioning is a cloud-based solution from Tools4ever that provides fully automated user account management. It connects your district’s SIS system with target systems in the cloud or on-premises, automating the entire user account lifecycle process. Account details and usage rights are automatically kept up-to-date, which reduces the cost of unused or forgotten licenses. HelloID also makes security audits easy to complete.

Automated Management of Student Accounts

Creating, modifying, and deleting student accounts is still a complex, time-consuming manual task for many school districts. In those cases, the IT department receives student information and has to manually configure each student account and its associated rights and licenses. Manual maintenance of all that information is difficult and prone to errors. Relying on manual management results in expensive licenses remaining active, forgotten rights, and the risk of former students retaining access to their old accounts.

With HelloID Provisioning, school districts can easily migrate to an automated user account solution. Typically, all relevant student data is stored in the district’s Student Information System (SIS). By linking HelloID to the SIS, student data is entered into one single system and synchronized with all other systems. Accounts are automatically configured for new students and will continue to update as students shift grade levels. Changes are implemented quickly, error-free, and efficiently.

User-Friendly Onboard, Update, and Offboard Processes

Nothing is more important than providing your students with the correct access to the right resources. HelloID Provisioning automates the entire user account lifecycle. By linking to the student information system, new students will receive their accounts, access rights, and other resources on the first day of school. When a student changes grade levels/courses, HelloID ensures that they receive adapted rights and licenses.

What happens when a student graduates or leaves the school district? HelloID automatically blocks/ deactivates their account to prevent unnecessary access to applications and systems.

Low Cost, Quick Implementation

HelloID Provisioning can usually be implemented within a day, which eliminates the cost associated with extended project implementations by managing all processes through a modern user interface. Additional cost savings are easily achieved with HelloID by automating your user lifecycle processes, such as creating, modifying, and deleting student accounts. HelloID is automatically updated every month with new features and connections to new external IT systems.

Improved Productivity and Efficiency

HelloID Provisioning leads to shorter waiting times and higher productivity. IT employees spend less time on routine matters, leaving room for more important and complex tasks.

Student Data Privacy Laws and Regulatory Compliance

School districts continually see high turnover as students move up grade levels and graduate. This poses a challenge for the IT department as onboarding and offboarding student accounts can lead to many manual tasks that decrease productivity and create security risks for your district.

With HelloID Provisioning, student data is managed in one centralized place rather than in different departments. As a result, changes are implemented immediately, error-free, and without manual actions. HelloID limits the risk of student data leaks and can assist your school district in complying with the current student data privacy laws and regulations.

SIS HelloID Connectors

Here is a list of just a few of the many Student Information Systems HelloID connects to:

  • Aries
  • Ellucian
  • Infinite Campus
  • PowerSchool
  • Skyward
  • Synergy
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