When it comes to audit time, organizations often panic to get all the information they need together. System admins frequently spend a considerable amount of time figuring out what employees have access to which systems, and then correcting any issues – like inappropriate access — that exist within the organization to the meet the government audit needs.
This is because organizations often have trouble keeping track of who has access to what applications and systems. Employees will sometimes share credentials, give each other login information, and accounts are often not properly disabled after an employee leaves the organization. This is an obvious security concern since many systems contain critical data, but this also can cause problems or organizations complying with regulations, such as Sarbanes-Oxley, which requires organizations to provide a list of employees that have access to critical applications like financial data.
There are solutions which can allow organizations to efficiently address their security needs, as well as any requirements established by the government. Role-based access control (RBAC) can be extremely beneficial. RBAC is a solution for implementing management of authorizations across an organization and assigning privileges on the basis of roles rather than assigning access privileges to individual users. These roles, in turn, comprise the department, title, location and cost center associated with an employee, insuring that every employee has access to systems and data that are consistent and appropriate for their role in the organization.
Organizations can then easily generate a report to see and correct who has access to what systems and applications. This makes it extremely easy when it comes time for an audit, to provide a list of employees who have access to critical data. As the cloud has become more popular in use, many organizations now rely on using mainly cloud applications. Many of these solutions also work for cloud-based applications to ensure that IT admins can have an overview of what users have access to in the cloud, as well.
So when audit time comes around, organizations already have all of the information they need. There is no need to struggle to get everything together and correct any issues.