In all organizations, data is kept on file servers throughout the network. Access to this data can often be messy and unstructured after years of granting and revoking access to different users. This unstructured data brings with it a level of risk in terms of adhering to compliance and audits. A risk that is often overlooked when assessing the need for access transparency is corporate reputation. We have seen major companies such as Yahoo, Equifax, Target, eBay, and many more, experience data breaches in front of their worldwide audience. Regaining trust from consumers after mishandling their private information is a tough feat and an easily avoidable one with the correct tools in place.
ERAM by Tools4ever, is a file system auditing software applicationthat brings order to the chaos of unstructured data. This reporting tool makes all access permissions visible, maintaining a clear access trail. This access trail is key for auditing as it keeps track of all actions in the network. For example, when a user modifies a file, deletes it, copies it, moves it etc., there is a visual record of who carried out what action in the file system and when. With ERAM, you can obtain a bi-directional view of groups and their memberships as well as a user’s group memberships.
ERAM has some great spin off benefits for management. It goes as far as to make recommendations about how to structure and unstructured data logically. It can highlight users who have access they may not be using which can in some cases save organizations money as they can revoke obsolete licences and/or accounts.
The user friendly and customizable dashboard offers an overview of all access rights from the perspective of file to user (how many users can access a certain file and what level of access do they have) or user to file (how many files can a user access and what level of access do they have to each file).
Protection of data and information has become an unavoidable obstacle for organizations in the past few years. Regardless of the industry there are compliance pressures to adhere to such as HIPAA, SOX, PCI, etc. Don’t become the reactive organization who put in place safe guards after a breach and a blow to their reputation, not to mention the fines. Be pro-active and put in place a cost effective automated reporting tool to shine a light on access. ERAM is key to keeping your organization structured, secure and compliant.