Enforce naming standards for user accounts on the network

Each network has standards for managing user accounts, mailboxes, home and group directories. Once networks grow larger, and more employees are engaged in the management of the network, so does the need to better regulate the naming of the various components of a user account.

The turning point to switch from ‘industry standard’ to tightly organized user account management is normally in a network of 250 employees. Below this amount verbal agreements are sufficient. Above 250 employees the task becomes difficult andwith networks over 1500 employees, impossible.

With the establishment of standards, it might be interesting to apply Tools4ever’s software to enforce automated naming. Tools4ever’s UMRA offers a strong solution to configure every aspect of the naming standard.

Enforce naming standards using UMRA

UMRA supports the entire user account management process and is particularly strong in the naming process because this often leads to exceptions and difficult to automate procedures. UMRA supports, for example:

1. Generation of unique names in the network for example, user name, e-mailbox and e-mail aliases. It is possible to include additional characters in the name of the employee to make the network name unique. For example ja.jansen instead of jjansen or jan.jansen when ja.jansen is already in use. If no additional characters are available, t numbers behind the name can be utilized, for example jan.jansen1 or jan.jansen2 etc.

2. It is also possible to keep network names unique on multiple systems, applications, databases and platforms using a naming algorithm. It is also possible to keep network names unique in history. Names will be published once and never reused therby remaining unique to an employee who once worked for the company.

3. Automatic generation of passwords according to password complexity rules in the network. The password can be completely random but can also be composed from a part of the social security number, birth date, home address zip code, etc.